Effective November 8, 2026
This notice describes how the operator of EZSchedule handles information when you use ezschedule.app, its scheduling links, and its contact email. For privacy questions or requests, email linnea.kaye@outlook.com.
Before you share a meeting link
Anyone with a public poll link can view the meeting details, participant names, and shared availability. The organizer can see email addresses provided with responses. Keep private response-edit links and booking-management links to yourself.
Information we collect
- Organizer accounts: your name, email address, verified sign-in information, and account identifiers. If you choose ChatGPT sign-in, we receive the identity details supplied by that sign-in service.
- Scheduling details: meeting titles, descriptions, locations or video links, time zones, candidate dates, availability, booking-page details, responses, and confirmed or cancelled bookings.
- Guest details: your name and selected availability when you respond to a poll, plus an optional email address. Personal bookings require your name and email address.
- Support messages: your email address, message, and attachments you choose to send when contacting us.
- Technical information: authentication sessions, security and delivery records, and information processed by hosting providers, such as IP addresses, browser information, and request or error logs.
How we use information
We use this information to create and manage workspaces, show availability, reserve meeting times, provide calendar downloads, send requested sign-in codes and available meeting notifications, answer support requests, and protect the service from misuse. Providing an email on a group poll allows us to send the confirmed meeting time and calendar invite when the organizer confirms it.
Who can see scheduling information
Poll participants can see names and availability through the shared poll link. Response email addresses are available to the organizer and to the person holding the private edit credential for that response; they are not displayed in the public participant list. The host can see the name, email address, and details of a personal booking.
Public booking pages show the host’s published name, introduction, meeting types, and available times. A private booking-management link lets its holder view or cancel that booking. Organizers control where they share their links. Information copied into email, chat, or a downloaded calendar file may remain with its recipients.
Service providers
EZSchedule uses Sites/OpenAI and Cloudflare for hosting and infrastructure, including database storage, and Resend to deliver email. These providers process the information needed for their roles. Email delivery involves recipient addresses and message contents, including sign-in codes or meeting details and calendar attachments. The EZSchedule operator may access records as needed to maintain the service and handle support or privacy requests.
Provider privacy information: OpenAI, Cloudflare, and Resend. Providers may process information in the United States and other countries where they operate.
Cookies and browser storage
We use essential cookies for sign-in, session management, and remembering your sign-in method. Your browser may also store a private poll-response credential so you can return to edit your availability. Clearing browser storage can remove that convenience; save your private edit link if you need access from another device.
The application does not currently include advertising or marketing analytics scripts. Infrastructure providers may process technical information as described in their policies.
Retention and your choices
Scheduling and account records remain available while they are stored in the service; there is currently no automatic age-based deletion schedule for meeting records. Organizers can edit or delete their polls. Cancelling a booking releases the time and keeps a cancellation record. Sign-in codes expire after ten minutes.
You can update your poll response with its private edit link, manage a booking with its private management link, and change your organizer profile in your workspace. To request access, correction, account deletion, or removal of other personal information, contact linnea.kaye@outlook.com. We may need to verify the request and coordinate with the organizer. Limited information may need to be retained for security, legal obligations, or provider backup retention. Copies already downloaded or shared outside EZSchedule are controlled by their recipients.
Optional Google and Microsoft calendar connections
When enabled and connected by an organizer, EZSchedule uses delegated Google Calendar or Microsoft Graph access to identify the connected account, list available calendars, check busy intervals in calendars the organizer selects, and create, update, or remove the organizer’s copy of confirmed EZSchedule meetings in the chosen destination. We request calendar read/write access and basic account identification for these functions. External event titles, descriptions, locations, and attendees are not shared with guests or retained as scheduling records. Google connections use free/busy intervals; Microsoft responses are limited to event times, availability status, and cancellation status for this check.
We store the connected account identifier and email, calendar selections, encrypted access and refresh credentials, managed event identifiers, and sync status. Google or Microsoft receives the confirmed meeting title, time, and location for the calendar copy. Calendar data is used only to provide these scheduling functions, not for advertising or training generalized AI models. Only authorized organizers can configure their connections.
Disconnecting removes usable stored credentials and stops future checks and writes for that account. Existing calendar copies remain with the calendar provider. Minimal event mapping and failure history may remain to explain prior sync and safely reconnect the original account. You can also revoke access through your Google or Microsoft account settings, or contact us to request deletion. Moving an event directly in an external calendar does not change the EZSchedule meeting record.
Security and sensitive information
We use HTTPS, protected sign-in sessions, and access checks for organizer actions. No online service can guarantee complete security. Use meeting descriptions and support messages for ordinary scheduling information, and avoid including passwords, sign-in codes, financial details, health records, or other sensitive material.
Children and local privacy rights
EZSchedule is intended for general meeting coordination and is not directed to children under 13. If you believe a child has provided personal information, contact us. Depending on your location, you may have additional rights to access, correct, delete, or restrict the use of your information, or raise a concern with a privacy regulator. Contact us to make a request.
Updates and contact
We will post updates to this notice here with a revised effective date. Questions, concerns, and privacy requests can be sent to linnea.kaye@outlook.com. See Contact & feedback for convenient email links.